Are you feeling “bogged down” by the number of online meetings you attend during the workday? If so, you’re not alone. COVID-19 changed the way teams communicate, placing increased emphasis on virtual meeting tools like Zoom, Skype, and Microsoft teams.
Fortunately, there are some things you can do to take control.
We recommend investing in Zoom integration tools. In short, integrations automate simple or repetitive tasks, reducing the cognitive load of online meetings. These types of tools are especially useful for remote employees or distributed organizations.
In this article, we’ll highlight the very best Zoom integrations designed for increased productivity, efficiency, and effectiveness.
To find the best integrations for you and your team, start by identifying bottlenecks.
What challenges are you running into? Are your employees communicating effectively with one another? Are files being mismanaged or lost? Are team members missing important meetings or deadlines? Are you completely drained at the end of the day, because you spent five to seven hours in Zoom meetings? By addressing bottlenecks like this in your current process, you can proactively identify sources of friction and divert resources to them.
Here is a list of the top Zoom integrations for remote teams that we love the most.
Automate meeting scheduling with powerful calendar integrations. Zoom’s desktop app offers a straightforward solution for creating and managing meetings. However, calendar add-ons can automate and streamline the process even more.
Calendly is an online appointment scheduling software solution that syncs seamlessly with Zoom. This tool allows others to schedule a meeting on your calendar. Invitees can only select meeting dates and times based on your calendar availability. This keeps you in control of the meeting and cuts the back-and-forth between you and meeting guests.
Once an appointment is scheduled, Calendly automatically generates a Zoom meeting link and adds it to the meeting invitation – simple!
Take your Zoom meetings to the next level with transcription integrations.
Grain makes it simple and easy to record, transcribe, highlight in real-time, and share the most important parts of your Zoom meetings. Our tool automatically records the meeting, processes, and delivers a complete transcription. From there, you can easily highlight and segment important passages such as meeting action items.
Amplify your message and create beautiful and engaging stories. Share these highlights using your favorite tools like Slack, Notion, and Miro. Over time, you use these transcriptions and highlights to amass and organize a comprehensive library of shared and spoken knowledge that can be used internally or with clients.
“It strikes me that Grain could help us reimagine when and why we should have a meeting and how we should get the most value out of that meeting.”
Join the thousands of people who use Grain to record, capture, and highlight video calls. Grain is used by industry-leading companies from around the world, including Slack, Zapier, and Invision.
Join our community. Start using our software today. Simply create a free account.
An email database integration is a game-changer for online webinars. Creating and setting up for an online presentation takes a lot of manual effort, especially when it comes to managing guests. In this scenario, email database integrations automate the meeting invitation process and, in turn, create happier event attendees.
Zapier and Mailchimp set the standard for these types of integrations. For example, when an event attendee completes registration via Zoom, Zapier can signal Mailchimp to fire off an automated email with event details, registration information, and more. As a result, you can focus on the presentation ahead instead of managing new registrants.
According to recent studies, the popularity of online events has increased 1,000 percent in light of the global COVID-19 pandemic. So has the use of powerful event hosting integrations like the one offered by Eventbrite.
Zapier is the key to this automation process. Eventbrite uses Zapier to connect event registrant information to Zoom. Additionally, if you’re hosting a free online event and want to create exclusive VIP access to a separate room, use the PayPal integration to capture users’ payment information. PayPal can then signal Zapier that a payment was made and automatically generate and send a meeting invitation to the participant.
In general, human error is virtually eliminated with the use of event hosting integrations.
Improving internal communication and organization should be a top priority for remote teams. For this reason, pairing Zoom with your favorite project management tools is a great way to achieve increased alignment, organization, and productivity across your distributed organization.
The total volume of compatible project management software is staggering. Our favorites are Asana, ClickUp, Monday, Slack, Projectplace, and Wrike. These kinds of integrations work to centralize communications between you and your team members.
What’s at stake if you don’t invest in one of the Zoom integrations on this list?
Unfortunately, your team may suffer from decreased productivity, misaligned communication, and time-consuming workarounds.
Out of all the integrations on our list, Grain is capable of delivering immediate and sustained value. Thousands of people use our audio/video transcription tool to record, transcribe, and share the best parts of their video calls, online meetings, webinars, and digital events. The best part? It only takes a few seconds to get started.
Grain users enjoy the following audio/video transcription features and benefits:
“One of the powerful things that I was able to do with Grain was share video clips of folks saying, ‘yeah, you know what, I’m willing to pay for that or that price sounds good. Just the power of hearing someone’s voice versus having a written quote on the screen really has an impact with stakeholders in their decision-making.”
Try out our ready-made and tested Zapier templates using Grain. Click the “Use this Zap” to get started.