Easiest Way to Transcribe a Zoom Recording: Native or Grain?
Last updated: 

April 14, 2022

Easiest Way to Transcribe a Zoom Recording: Native or Grain?

Monica Fidele

Monica Fidele

COVID-19 activated a sudden, large-scale shift to remote work. As the pandemic progressed, management teams adopted all-new strategies and tactics to help remote teams navigate new processes and communication challenges.

As a result, audio-video transcription has emerged as results-driven technology for remote teams. In short, these tools enable teams to record, transcribe, and share recorded video meetings, digital events, and more.

So, what’s the easiest way to transcribe a Zoom recording?

Zoom offers a native audio-video transcription tool. When it comes to ease of use and effectiveness, this tool checks a lot of boxes. However, it falls short in a few mission-critical areas. In this article, we’ll compare the native application against our own powerful audio-video transcription software.

Best Way to Transcribe a Zoom Recording: Native or Grain?

Before we begin, know that the benefits of audio-video are virtually limitless.

In fact, the right audio-video transcription tool can help you in the following ways:

- Increase collaboration among team members

- Share the authentic voice of your clients or customers

- Capture and share the most important parts of your meeting

- Identify what was said and by who

- Bridge the gap between synchronous and asynchronous work

- Amplify your teams shared understanding

The question is, what is the best tool to easily transcribe a Zoom recording? By the end of this article, you’ll have all the information you need to make the best investment for your growing business or organization.

Native Zoom Audio Transcription: Pros and Cons

Zoom’s native audio transcription tool automatically transcribes audio of a recorded meeting, webinar, or event. The recording and transcription are then shared to the cloud, and a separate VTT file is generated. Unfortunately, a Business, Education, or Enterprise license with cloud recording enabled is a major prerequisite for audio-video transcription. Additionally, audio-video transcription requires administrative or account ownership rights. Moreover, the audio-video transcription is not instant. In some cases, it may take up to a half-hour to receive the complete transcription.

Here is a list of the top pros and cons of Zoom’s native transcription tool:


- Cloud storage

- Recorded playback with screen share

- Transcript editing and formatting

- Searching within the transcript


- Requires Business, Education, or Enterprise license

- Zero highlighting capabilities

- No ability to edit video or repurpose content

- Bulky transcription library

- Product is not user friendly

Grain Audio Transcription: Pros and Cons

Grain is a tool purpose-built for video meeting participants to capture important insights and share information. Our tool enables increased communication and collaboration among a variety of user types and use cases, including research, team alignment, hiring, recruiting, digital events, consulting, training, onboarding, education, brainstorms, and more.

Today, recording live video has never been easier, but sharing and properly digesting recorded content still feels like a chore. Grain makes it simple and easy to record, transcribe, and share recorded video content. In seconds, recordings are imported into a resource library. From there, recordings can be easily clipped and categorized. These highlights can be published and shared to your favorite tools, including Slack, Notion, Hubspot, and Miro.

Grain users enjoy the following audio-video transcription features:

- Capture, share, and highlight recordings

- Turn meetings into customized video story

- Automatically import recordings and transcription into a resource library

- Integrate with existing tech stack and communications tools

- Secure by default, no surveillance here

“One of the powerful things that I was able to do with Grain was share video clips of folks saying, ‘yeah, you know what, I’m willing to pay for that or that price sounds good. Just the power of hearing someone’s voice versus having a written quote on the screen really has an impact with stakeholders in their decision-making,” says pricing expert Ismail Madni.

Get Started With Grain for Free

Getting started with Grain is quick, easy, and free.

In seconds, you can create a free account and start capturing recordings. 

When we set out to build this tool to improve collaboration, communication, and listening, we identified two technology trends: the synchronous world of video calls where information is shared, and the asynchronous world of documents, messages, and emails where team knowledge lives.

So, we decided to build something that married these two simple concepts. Grain turns recorded videos into spoken knowledge. The best part is that these captures can be integrated into your existing communication stack, including Slack, Notion, Coda, and Dropbox.

“My favorite thing about Grain is that it solved the problem of the old game of telephone,” says Scott Michaels, Chief Strategist at APPLY. I now share client feedback directly with my team.”

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