How to Transcribe a Zoom meeting or Recording (for Free)?
Last updated: 

May 12, 2022

How to Transcribe a Zoom meeting or Recording (for Free)?

Rasheed Ahamed

Rasheed Ahamed

It’s 2021, and almost every important meeting and discussion now happen on Zoom. Yet spoken knowledge is ephemeral by nature, and usually when the meeting is done we move on to the next meeting or work task. Most of the knowledge shared in that meeting is lost into the ether.  So, if you’re looking to transcribe your Zoom meetings or recordings, then you are taking the right steps.

Zoom Transcription

Smart teams are realizing the importance of using tools to get usable Zoom transcripts and video highlights from these meetings. Meeting transcripts can also make the conversation much more accessible for people from a variety of backgrounds, abilities, and learning styles. 

Previously, Zoom users would have to record a meeting, send it to a transcription service, pay for them to transcribe it, and then wait until they got back. Well, not anymore. 

Zoom meeting transcription has become much easier with Grain.

Grain is a tool that enables you to record, transcribe, clip, and share the most important moments from Zoom calls in real-time. 

We have talked about the best zoom transcriptions services in our blog before. In this post, we intend to show how you can get transcripts of zoom recordings in three simple steps. Alright, let’s get started. 

How to Transcribe Zoom Meetings?

  • Step 1: Create a Grain account.
  • Step 2: Upload Your Zoom Recording.
  • Step 3: Edit and Download Your Zoom Transcript.

Step 1: Create a Grain account

Go to and sign up for free using your Google or Outlook account. Once you’re in, you can create a workspace and invite your team members to join (optional). Grain workspace will save your recordings along with transcripts for you to use whenever you need them.

Step 2: Upload Your Recording

It’s time to get your zoom meeting transcribed. You’ll see the “Add Recording” button at the top right corner of your workspace. Click on it and then select “Upload a Recording File”. 

Then, you’ll be able to upload your recording from the local drive.

You can also import your recordings from Zoom Cloud. So, if your previous recordings are uploaded to Zoom Cloud, you can import them to Grain workspace with a click. In case you need any help, here's a quick guide on how to access Zoom recordings.

Step 3: Get Your Zoom Transcript

In a couple of minutes, your Zoom transcript will be ready for you to edit and download. 

- How to edit your transcript?

Click on the edit icon you see just below the video player and then you’ll have an option to select and edit individual words in the transcript. 

- How to download your Zoom transcript?

You can use the more option right next to the “Share” button to download your transcript.

You can log in to your Grain workspace anytime you would like to watch your recordings and get the transcripts. You can follow the same steps to transcribe your interviews as well.

Related: How to Edit Your Zoom Video Recording?

How to Automatically Transcribe Your Zoom Meetings? 

If you are in need of transcribing Zoom meetings multiple times a week, then you can automate the whole process. Download our desktop app “Grain Live” (available for both Mac and Windows) and sign in with Zoom. Now whenever you create a meeting, the Grain app will pop up to ask your permission to record your meetings. Just press “Record”. 

As soon as the meeting is over, Grain will automatically upload your recording and transcribe it. You can visit and click on any of your recordings to see its transcript available for you to edit and download.


How to Transcribe Zoom Audio to Text?

You can also transcribe Zoom audio to text for free using Grain. The process is exactly the same — just record your audio meetings using Grain and get your Zoom transcripts. 

Can I get the Zoom transcript in word?

Yes, you can. Once Grain transcribes your recording, you'll be able to download the file in your preferred format including docx, pdf, srt, and vtt.

Can I transcribe Google Meet recordings?

Want to transcribe your meetings on Google Meet? You can. While Grain can't record the Google Meet meetings, you can upload the recordings to get the transcripts. 

The first step would be to record your Meet using the record button on Google Meet. Once the meeting ends, you’ll be able to access your recording file. Upload the file to Grain via the “Upload Recording” option. Grain will transcribe the meeting and make it available for you to edit and download.

Connect Zapier + Grain

Try out our ready-made and tested Zapier templates using Grain. Click the “Use this Zap” to get started.

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